2012-2013 Steps to Charter a PTA
A PTA (Parent Teacher Association) is a self governing local unit of the Nevada and National PTA. The largest advocacy group in the United States, the National PTA was founded to promote the health, education and well being of children and youth. Each local PTA and its members are automatically a part of their state PTA and the National PTA, upon acceptance of the nonsectarian, non commercial and nonpartisan policies of the National PTA.
Identify individuals interested in forming a PTA.
Set a time and place for a planning meeting. Invite a state or regional PTA representative to address your planning meeting attendees to provide information and materials about PTA. The representative can be helpful in making sure that your group meets the eligibility requirements to become a PTA, and in explaining the necessary procedures for chartering.
Identify what kind of PTA you want to organize.
Parent Teacher Association, Parent Teacher Student Association, Special Education PTA, Early Childhood PTA, Community PTA, etc.
Groups applying for membership in Nevada PTA shall:
- Have not less than 10 members.
- Have minimum officers of PTA Board of Directors: President, Vice-President, Secretary, Treasurer
- Have Bylaws approved
- Pay National and State dues of $4.50 per member
- Elected officers will receive board training within 30 days of charter meeting.
PLANNING MEETING
Select a chair and a secretary from among the attendees at the meeting to undertake responsibilities temporarily, until officers can be elected.Organize temporary committees such as bylaws, nominations, publicity, membership and hospitality that will be helpful for planning your charter meeting. Set a date for the charter meeting to actually form and charter the new PTA.
Bylaws Committee: 3-5 members who will work with a state PTA representative, who can help you follow state PTA guidelines for writing bylaws for your local PTA. Some decisions that will be made in the bylaws are: amount of dues, elected officers and committee members needed, when officers take office and for how long, and when meetings will be held. Prepare a set of proposed bylaws to distribute at the Charter meeting.
Nominating Committee: This committee meets after the bylaws committee determines which officers will be needed by your PTA. 3-5 members will make recommendations for a slate of officers for the new PTA as outlined by the proposed bylaws. Survey your community to find individuals willing to be nominated for office.
| Temporary Chair: Distribute notices of the charter meeting to all parents, teachers and other school staff, community members, and business people. Every avenue of publicity offered by the community should be used to publicize the meeting: school district internet communication, school website, schools marquis, newsletter, notice in the local paper, etc. Make personal calls to parents, teachers, and other prospective members to remind them of the charter meeting date. | |||||||
| CHARTER MEETINGThe meeting to charter the new PTA is a special event. Organizers should plan on the event taking at least one hour. The agenda will include a vote to become a PTA; a review of and a vote to adopt the proposed bylaws; a membership campaign kickoff, and the election of officers as outlined in the adopted bylaws. The meeting may include the installation of officers and other additional business.
After your PTA is formed, your Nevada PTA representative will provide a checklist of task to be completed by your new board in order to complete the chartering process. The newly elected officers are required to attend board training within 30 days.
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